Council Business

Pencombe Group Parish Council meets in Pencombe & Little Cowarne Parish Hall on the fourth Tuesday of every month, except for December, starting at 7.30pm.  Notices of meetings are put on the parish website and noticeboards three working days before the meeting date.  Members of the public & press are welcome to attend any meetings.

All meetings have a dedicated agenda item at the beginning to hear and respond to questions from local residents.  If a member of the public has specific questions to pose to the council however, it would be appreciated if you make contact beforehand with the question so there is time to research a constructive answer if required.  Any written documents to submit to the council should be presented at least three working days before the meeting date to ensure the councillors have adequate time to read, understand and prepare for the discussion.

We aim to finish all meetings within 1.5 hours, and ask any members of the public to keep contributions short and concise.

Councillors’ are duly summoned to attend the next meeting of the Parish Council on Tuesday 24th July 2018 at Pencombe & Little Cowarne Parish Hall, 7.30pm


105/18 To receive and consider apologies for absence

106/18 To receive Declarations of Interest and written requests for Dispensation

107/18 Open session:

107.1/18 To receive a verbal update from the Ward Councillor

107.2/18 To receive queries or concerns by local residents on parish matters

108/18 To adopt the minutes of the previous meeting – 26th June 2018

109/18 To receive matters arising not on the agenda (for report only)

110/18 To receive an update on the action points of the previous meeting:
• 42/18a: Dog fouling (KH)
• 42/18c: Cemetery reserved plots (KH)
• 42/18d: Declarations of interest forms (KH)
• 42/18e: Cemetery documentation (KH)
• 42/18h: Archived parish hall file (KH)
• 42/18i: Parish hall working document (KH)
• 44/18c: Bad weather response donations (KH & CH)
• 44/18d: Bad weather response letters (KH)
• 44/18e: Local bad weather contractor (KH)
• 44/18f: Winter maintenance plan (KH)
• 46/18b: Fixed asset register and maintenance plan (KH)
• 46/18d: War memorial grant (KH)
• 49/18c: Parish clerk recruitment (KH)
• 51/18b: Heartstart training (KH)

111/18 Finance:

111.1/18 HSBC bank balances & spend against budget

111.2/18 To note income received/due:
• Wester Power = £13.17

111.3/18 To consider payments due:
• AC Garden Services = £620.00

112/18 To consider action for Parish Clerk recruitment

113/18 To adopt amendments to Standing Orders

114/18 To receive an update on Pencombe & Little Cowarne Parish Hall management and maintenance

115/18 To consider options for Sparrington telephone box

116/18 To receive an update on the Neighbourhood Development Plan

117/18 Planning applications/decisions:

117.1/18 To comment on new planning applications to be determined by Herefordshire Council
• None

117.2/18 To note planning permissions by Herefordshire Council
• Approved with conditions – P180643/L – Listed Building Consent; Mr Christopher Craven; Three Elms, Little Cowarne; Replacement of existing timber windows throughout the property with new timber windows of the same style; consultation end date 05/04/2018; target determination date 03/07/2018

117.3/18 To note planning refusals by Herefordshire Council
• None

118/18 Lengthsman Scheme:

118.1/18 To consider work to be undertaken

118.2/18 To consider payment of invoices

119/18 To review the July 2018 Information Sheet

120/18 To agree content for Parish magazine contribution

121/18 Matters raised for discussion at next meeting

122/18 Date of next meeting – 22nd August 2018, 7.30pm