Council Business

Pencombe Group Parish Council meets in Pencombe & Little Cowarne Parish Hall on the fourth Tuesday of every month, except for December, starting at 7.30pm.  Notices of meetings are put on the parish website and noticeboards three working days before the meeting date.  Members of the public & press are welcome to attend any meetings.

All meetings have a dedicated agenda item at the beginning to hear and respond to questions from local residents.  If a member of the public has specific questions to pose to the council however, it would be appreciated if you make contact beforehand with the question so there is time to research a constructive answer if required.  Any written documents to submit to the council should be presented at least three working days before the meeting date to ensure the councillors have adequate time to read, understand and prepare for the discussion.

We aim to finish all meetings within 1.5 hours, and ask any members of the public to keep contributions short and concise.

PENCOMBE WITH GRENDON WARREN
Local residents to attend the Annual Parish Meeting on Tuesday 21st May 2019
Pencombe & Little Cowarne Parish Hall, 7.00pm

1. To receive apologies for absence

2. To adopt the minutes of the 2018 Annual Parish Meeting

3. To receive the Chairman’s Annual Report

4. To receive views of local residents on parish matters

LITTLE COWARNE
Local residents to attend the Annual Parish Meeting on Tuesday 21st May 2019
Pencombe & Little Cowarne Parish Hall, 7.15pm

1. To receive apologies for absence

2. To adopt the minutes of the 2018 Annual Parish Meeting

3. To receive the Chairman’s Annual Report

4. To receive views of local residents on parish matters

PENCOMBE GROUP PARISH COUNCIL
Councillors are summoned to attend the Annual Meeting of the Group Parish Council on Tuesday 21st May 2019 Pencombe & Little Cowarne Parish Hall, 7.30pm

AGENDA

(NB: Members will sign their declarations of acceptance of office prior to the start of the meeting)

1. To elect a Chairman … The Chairman will sign a declaration of acceptance of office.

2. To elect a Vice Chairman.

3. To receive apologies for absence.

4. To adopt the Herefordshire Council Code of Conduct.

5. To receive declarations of interest & written requests for dispensation.

6. To co-opt a parish councillor for Little Cowarne.

7. Open Session
7. 1 To receive a brief verbal report from the Ward Councillor.
7.2 To receive views on parish matters from local residents.

8. To adopt minutes of the previous meeting … 23rd April 2019.

9. Finance
9.1 To note bank balances for Community and Business Money Manager accounts.
9.2 To note income received/due.
9.3 To appoint an Internal Auditor for 2019/20.
9.4 To consider all outstanding payments, including:
9.4.1 HALC Clerk Cover@ £200 plus mileage.
9.4.2 Grass-cutting contractor.

10. To receive an update on the Cemetery and consider any action required.

11. To consider a report from the Lengthsman & identify work to be undertaken.

12. To raise matters for the next agenda (no discussion).

13. To note the date of the next meeting.

(A resolution will be passed to exclude the public from the following confidential item)

14. Employment of a new clerk.